Free to run.
We earn when you earn.
No monthly fee for small clubs. When parents pay fees online through Clubroll, we take 1% — identical to what other tools charge, just honest about it. Upgrade for SMS, e-signing and branded emails.
Free
Up to 50 students, 5 classes. Free, forever.
- 50 active students
- 5 active classes
- Up to 50 active students
- Up to 5 active classes
- 1 room
- Waiver capture per child
- Tap-to-toggle attendance
- Parent portal
- Card payments (1% commission)
- SMS credit bundles
Essential
More capacity plus a branded join page.
- 150 active students
- 15 active classes
- Up to 150 active students
- Up to 15 active classes
- Up to 3 rooms
- Branded join page (your logo + colours)
- Everything in Free
Pro
Unlimited capacity. Compliance tools. E-signing.
- Unlimited active students
- Unlimited active classes
- Unlimited students, classes and rooms
- E-signing for custom club documents
- DBS compliance tracking + renewal alerts
- Branded parent emails
- Priority support
- Everything in Essential
How Clubroll earns money — transparently
Genuinely free forever. No trial, no "free tier that expires". Clubs that don't collect card payments pay nothing, ever.
When parents pay online via Clubroll's Stripe integration: total cost to you is ~2.5% + 25p per transaction — 1.5%+25p (Stripe) + 1% (Clubroll). Identical to other payment tools. Cash-only clubs pay nothing.
Essential (£10) and Pro (£25) unlock features that cost money to deliver — SMS, e-signing, branded emails. No per-use charges on top.
Clubroll earns from platform fees on card payments and subscriptions only. Your member data is never sold, never shown to advertisers, never used to target your parents.
How we compare
| Feature | Clubroll | Typical free tools |
|---|---|---|
| Waivers & GDPR built in | ✓ | ✗ |
| Parent portal + self-registration | ✓ | ✗ |
| Attendance kiosk | ✓ | ✗ |
| Cash payment tracking | ✓ | ✗ |
| Card payment fee | 1% platform fee + Stripe processing | % — mandatory, varies |
| Multi-item checkout (one fixed fee) | ✓ | ✗ per item |
| E-signing for custom documents | Pro | ✗ |
| Ads shown to your members | Never | Yes (Google ads) |
| Member data used for advertising | Never | Yes |
Multi-item checkout means a parent paying three different fees at once pays one fixed Stripe charge — not three. That's money back in parents' pockets that other tools keep.
Deactivated students don't count towards your limit. Keep historical records without paying for them. No user seat limits — invite as many coaches as you need on any plan.